Basic Computer Skills

SAVE-SAVE AS

To Save a file go to the File in the tool bar at the top of the page Click on Save

It will save the document in My Documents as just a file labeled with the beginning words of the document

To Save As go to File in the tool bar at the top of the page Click on Save As

Then it will ask you where you want to save it - it will default to My Documents

You can then put it in a folder (or make a new folder), and name the document what you choose

FILES-FOLDERS

Make Files and Folders in My Documents that make sense to you and so you can easily find the information again.

To make a Folder Click on Save As from the File tool bar

Click on the thing across the top of the window that looks like a file folder

Give the folder a name - just like you would if it was in a traditional file cabinet

Click OK Name the document Click Save

Remember My Documents is like a traditional filing cabinet, don't just put all the documents into the "drawer" without categorizing so you can find them again. Make sure the filing system you use makes sense to you. Saving a document for future reference does no good if you can't find it again.

 MAKE A SHORT CUT TO YOUR DESKTOP

To personalize your desktop and make it "user friendly" you may want to put a shortcut to some of your most used applications. For example on my desktop, I have shortcuts to WebBats, eBuy, Track and Confirm, TACS, and others. To make a short cut, open the application you want the short cut to

Right Click anywhere on the page

 Click on Create Short cut and OK

To Delete a shortcut that you have already made, Right click on the shortcut on the desktop, Click on delete and OK and it will remove it to the Recycle bin.

TO MAKE LETTERHEAD FOR YOUR OFFICE

Click on File, New Document

Click on General Templates - on the right hand side

Click on the USPS tab

Click on USPSLTF.DOT

Fill in the information that you want included on the letterhead

Click on OK

When this is done - click on Save As and save the blank letterhead

When you want to use the letterhead it is already done, if you want to save the letter, also do a Save As so you still have the blank letterhead and the letter that you just wrote.

USING CUT COPY AND PASTE

To move things that are already types from one document to another, you can use Cut or Copy.  Highlight waht you want to move, right click and then either Cut or Copy (cut will remove from original document, copy will not).  Keep in mind you can save the original document even if you cut it by NOT saving the changes when you close.  In the document where you want the information to go, put the cursor where you want it, right click and Paste.  Magically it appears there.  Is that cool or what??

DELETING TEMPORARY INTERNET FILES

Click on the big blue E

Click on Tools and select Internet Options

In the General tab, click on the delete files button

Click inside the box by "delete all off-line content"

Click on Delete Cookies

DEFRAGMENT C DRIVE

Click on the Defrag C icon on your desktop

This could take a while so don't do it when you will need the computer soon.

EMPTY RECYCLE BIN

Double click on the recylce bin icon on your desktop

Somewhere on the page, right click and click on Empty Recycle Bin